ࡱ> q`  bjbjqPqP .::     t>5>5>5>5R5lPh66666777ePgPgPgPgPgPgP$NRhTLP @977@9@9P  66P&<&<&<@9 6 6eP&<@9eP&<&<Hh  %J66 s &>5\9(QIAJ$P0PaIU9U %JU%J7L76&<'8,S8777PP<777P@9@9@9@9D>5>5,4`"       6. Harrowby Lane Methodist Church & Community Centre: Property Committee Maintenance, Fixtures & Fittings. 6.1 Purpose & Introduction To outline the process for managing repairs & changes to the structure of the building and its assets. Inevitably as we use the buildings faults will occur and damage will arise. We will also realise there are things we want to change to improve the building and help make better use of it. We have a strong tradition at HLMC&CC of individuals using their skills and talents to keep things working properly and looking smart: we value this and want to continue to draw on the goodwill and support of our membership. However, for a number of reasons, we need to ensure this support is properly coordinated. These reasons include: Recording any defects or problems Keeping track of what work is being done Complying with all relevant legislation and insurance Maintaining valid guarantees and warranties Making sure individuals are working safely and considering the safety of others Recognising where there is a need/requirement to employ professionals to do some works 6.2 Changes to Fixtures and Fittings In order to achieve a balanced approach all users of the building and site will be asked to contact the Chair of the Property Committee: If they want to bring furniture and equipment into the building or the site. If they think that there is work required on fabric, fixtures or fittings of the building or the site. In most cases the Chair will be able to make a decision regarding the best approach to resolving the matter or will refer the matter to the Property Committee. However if the matter is particularly complex, requires expenditure exceeding 200, or is of a sensitive nature then reference will be made to the Church Council. 6.3 Faults & Repairs If something in the building is broken or not working properly the details should be entered as soon as possible into the Property Fault Log by whoever has identified the problem. The Property Log is to be kept in the Office. The Property Committee will regularly review this log and will seek to resolve the matter in the most suitable & cost effective way. 6.4 Maintenance The new building has a larger and more complex range of systems, appliances and equipment. It is essential that we ensure that a regular schedule of maintenance is carried out. Some maintenance can be carried out by individuals from within the fellowship e.g. portable appliance testing, repairing fencing and restoring decorative finish. However a large number of systems will require professional servicing and maintenance. Maintenance work is undertaken for a range of reasons: To ensure systems, appliances and equipment continue to be safe and do not break down. To ensure guarantees and warranties are not invalidated To ensure we protect the investment made in the building and minimise wear and tear. Maintenance activity will be commissioned by the Property Committee who will exercise their judgement regarding who will undertake maintenance activity. They will seek to ensure at all times that this activity is undertaken by an appropriately qualified individual whose services provide value for money. A schedule of maintenance activities is attached as Appendix 1. 6.5 Electrical Equipment Electrical equipment, installed as part of the building process, has been certified as safe as part of the overall handover of the building. We have until December 2004 to identify any issues or faults relating to this. Following this period we will follow a schedule of maintenance activity to ensure it continues to be safe. Portable electrical items which are over 1 year old will be tested by a member of Property Committee every 12 months. They will keep a register of all appliances and the date they were tested. All such items will be marked with a sticker indicating the date of the test and the tester. Those who hire the building and wish to introduce portable electrical appliances into the building will need to have them tested unless they can prove. that they are less than 12 months old they have been tested within the last 3 months 6.6 Assets To assist with the management of the building, and for insurance purposes, the Property Committee will produce an asset register by the end of July 2004 and review it on a quarterly basis thereafter. Appendix 1: HLMC Maintenance Schedule ItemFrequencyActivityPerformed byLiftDecemberServiceSupplier/ContractorWater & HeatingBoiler-Annual Gas TestDecember CheckSupplier/ContractorBoiler ServicingDecember ServiceSupplier/ContractorCheck RadiatorsCheck for leaks and bleedSupplier/ContractorFire & SecurityFire Alarm SystemDecember ServiceSupplier/ContractorAlarm pointWeeklyActivate alarm at a different alarm point each monthGeorge O'ConnorFire Drill6 MonthlyPerform fire drill following morning serviceProperty CommitteeEmergency LightsMonthly CheckCheck that they are fully charged and operationalGeorge O'ConnorFire extinguishersDecember CheckSupplier/ContractorSecurity SystemServiceSupplier/ContractorAccess systemDecemberServiceSupplier/ContractorKitchenDishwasherDecemberCheck for damage and check earthProperty CommitteeSoftenerAs requiredTop up saltGeorge O'ConnorCooker & hoodDecemberCheck for damage and check earthProperty CommitteeHot CupboardDecemberCheck for damage and check earthProperty CommitteeWater HeaterDecemberCheck for damage and check earthProperty CommitteeInlet fanDecemberCheck for damage and check earthProperty CommitteeInsect ExecutorDecemberCheck for damage and check earthProperty CommitteeAVSound EquipmentDecemberPAT Surge ProtectionIan ThackerVideo projectorDecemberIan ThackerComputerDecemberIan ThackerInstrumentsOrganAs requiredService/RepairJohn WatsonElectric PianoAs requiredService/RepairIan ThackerPianosDecemberTuneJohn WatsonKey PressMonthlyCheck there are no keys missingProperty CommitteeExternal visual check -to include Boundary wallQuarterlyNote faults and rectifyProperty CommitteeRoofingQuarterlyNote faults and rectifyProperty CommitteeDoor locksDecemberLubricateProperty Committee mn}V { ~7B 3XY[\aUVWXhmnWX!"UVWX`fg/0{|̻̭̻̭̻̭̭̭̭̻̭̭̭̭̭̭̭̭̻̭̭̭̭̭h#7CJOJQJ^JaJ h#75CJOJQJ\^JaJh#7h#75OJQJ\^Jh#75OJQJ\]^Jh#7OJQJ]^Jh#7OJQJ^JDmn  # L U V {   R |} & F & F$a$$a$ }~89pTU()GH567B  23 & F & F38BKXY[ekd$$Ifl\w!> *{ S06"64 la$If[\ajr$If^kd$$Ifl4!6"06"64 laf4ke$IfkdF$$Ifl\w!> *{ S06"64 la$If^kd$$Ifl4!6"06"64 laf4keeee$Ifkd$$Ifl\w!> *{ S06"64 lakeeee$IfkdM$$Ifl\w!> *{ S06"64 la%'AUkeeee$Ifkd$$Ifl\w!> *{ S06"64 laUVWke$Ifkd$$Ifl\w!> *{ S06"64 laWXhjlm$If^kd$$Ifl4!6"06"64 laf4mnkeeee$Ifkd$$Ifl\w!> *{ S06"64 lakeeee$Ifkd$$Ifl\w!> *{ S06"64 la CWkeeee$Ifkd$$Ifl\w!> *{ S06"64 laWXiwkeeee$IfkdX$$Ifl\w!> *{ S06"64 lakeeee$Ifkd $$Ifl\w!> *{ S06"64 la !keeee$Ifkd $$Ifl\w!> *{ S06"64 la!"09AUkeeee$Ifkd $$Ifl\w!> *{ S06"64 laUVWke$Ifkd\ $$Ifl\w!> *{ S06"64 laWX`bdf$If`kd $$Ifl4F!6"06"64 laf4fgr{icccc$Ifkd $$IflF\w!> *{ S06"64 laicccc$Ifkdk $$IflF\w!> *{ S06"64 la/icccc$Ifkd0$$IflF\w!> *{ S06"64 la/0=Fg{icccc$Ifkd$$IflF\w!> *{ S06"64 la{|icccc$Ifkd$$IflF\w!> *{ S06"64 laicccc$Ifkd$$IflF\w!> *{ S06"64 la_`bcflm  9:qr N O h#75CJOJQJ\^JaJh#7h#7CJOJQJ^JaJ*!*K_icccc$IfkdD$$IflF\w!> *{ S06"64 la_`bic$Ifkd $$IflF\w!> *{ S06"64 labcfhjl$If`kd$$Ifl4F!6"06"64 laf4lm}icccc$IfkdW$$IflF\w!> *{ S06"64 laf````$Ifkd$$Ifl4F\w!> *`{ S06"64 laf4f````$Ifkd$$Ifl4F\w!> * { S06"64 laf4f`$Ifkd$$Ifl4F\w!> * { S06"64 laf4 $If`kd$$Ifl4F!6"06"64 laf4  ,9icccc$Ifkd$$IflF\w!> *{ S06"64 la9:IUdqicccc$Ifkd$$IflF\w!> *{ S06"64 laqryicccc$Ifkd$$IflF\w!> *{ S06"64 laicccc$Ifkdd$$IflF\w!> *{ S06"64 laicccc$Ifkd)$$IflF\w!> *{ S06"64 laic$Ifkd$$IflF\w!> *{ S06"64 la  $If`kd$$Ifl4F!6"06"64 laf4  " : N yssss$Ifkd<$$Ifl4FFw!h{ S06"6    4 laf4N O W a y icccc$Ifkd$$IflF\w!> *{ S06"64 la icccc$Ifkd$$IflF\w!> *{ S06"64 la idbdgd#7kd{$$IflF\w!> *{ S06"64 la,1h. 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